Utova BOOK · TRAIN · ELEVATE

TRAINING

Book your
next session.

24–30 August 2026

YOUR WEEK

My training.

0upcoming

7sessions this month

4week streak

Upcoming bookings

1:1 appointments

MEMBERSHIP

Passes & credits.

Buy a pass

Passes are set up by the gym. Credits, validity and session rules are applied automatically when you book. No payment is taken in this test version.

Purchase history

YOUR ACCOUNT

Hi.

OWNER MODE / TODAY

Good morning.

People

Offerings

Operations

Account

Active view:Owner

Switch staff:

0sessions today

0confirmed places

0waiting today

0need attention

Today at a glance

Needs attention

Weekly timetable

Changes are saved to your Utova account automatically. Member bookings shown here are from Member preview.

CONFIRM BOOKING

Coach

Cost

Install UTOVA App

Install on your device for fast offline-ready booking access.

1

Open browser menu / ShareOn iOS Safari tap Share ⎋. On Chrome/Edge tap ⋮ or address bar icon.

2

Select 'Add to Home Screen'Tap Add to Home Screen or Install App in the menu list.

3

Tap 'Add' / 'Install'Confirm to add the Utova icon to your phone home screen or desktop.

PERSONAL TRAINING

Book a 1:1.

Preferred coachAvailable appointment

Best time for a flexible requestWhat would you like to work on?

WEEKLY TIMETABLE

Add a session.

Session nameSession descriptionDayStart timeCoachDuration (minutes)Session typeAvailable spaces (0 = waitlist)Colour

CLASS ATTENDANCE

Register.

Session date

Confirmed & walk-ins

Record one outcome per person

Manual walk-in

Waitlist

0 waiting

SINGLE-DATE CAPACITY

Change capacity.

Session dateMaximum confirmed bookings

This changes only the selected date. The weekly timetable keeps its default capacity.

PT REQUEST

Review request.

Assigned coachAppointment slotPreferred time (flexible requests)StatusOwner notePrivate preparation notes (coach only)

TODAY'S COACH COVER

Assign cover.

Cover coachOwner note

CANCELLATION FOLLOW-UP

Review cancellation.

Follow-up statusOwner note

STAFF ROSTER & PERMISSIONS

Manage coaches & staff.

Staff records define roles and operational permissions. Role choices feed the timetable, registers, PT requests and cover assignments.

COACH ASSIGNMENTS

Assignments.

Open a session or dated cover to reassign it before removing this coach.

STAFF & COACH RECORD

Add coach.

NameEmailSpecialismsRole

Coach: session coaching and register management. Private member files, pass building, financials and settings are restricted.

PERMISSIONS

View member detailsMember directory, profiles, contact info, health notes, PAR-Q & waivers

Manage registersTake class attendance, add walk-ins, mark outcomes and offer waitlist places

Edit schedulesCreate, edit and delete weekly sessions, PT slots, capacity overrides & covers

See financial informationPass pricing, catalogue creation, credit balances, purchase prices & ledger

Change business settingsBooking & cancellation policies, demand analytics, staff roster & demo reset

BOOKING POLICY

Booking rules.

Bookings open (days before)Bookings close (hours before)Late cancellation (hours before)Maximum bookings per week

Return a credit after a late cancellationBlock overlapping session times

Rules are checked again when a member confirms or claims a place. Leaving a waitlist never uses a credit.

MEMBERSHIPS & PASSES

Passes & products.

Build the drop-ins, class packs and unlimited passes you actually sell. Credits, validity, purchase limits and session rules are applied automatically when a member books.

NameTypePrice (£)Credits includedValidity (days, 0 = no expiry)Purchases per member (0 = unlimited)Can book

DescriptionOn sale to members

Passes on sale

PT AVAILABILITY

1:1 availability.

Publish real appointment slots. Members request a slot and you accept, decline or reschedule it.

CoachDateStart timeDuration (minutes)Note (optional)Show this slot on the member booking schedule

Published slots

TIMETABLE DEMAND

Popular times.

Booking and attendance patterns across completed weeks.

High demandHealthyQuiet

MEMBER DIRECTORY

Members.

MEMBER RECORD

Edit member.

Full nameEmailPhone

EMERGENCY & HEALTH

Emergency contactEmergency phonePAR-Q statusPAR-Q completedWaiver signedHealth notes